Church Administration - Running a Church Office

Church Administration - Running a Church Office
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  • Item #: 978-0-9840986-6-8

Church Administration - Running a Church Office

Currently Undergoing Revision

 This complete manual has over 320 pages of information plus an included CD with hundreds pages more of much needed information. 3-Ring Binder so you can easily make updates.

The CD includes completely editable files such as Human Resource Policy manual, Resolutions, Letters, Permission Forms, Facility Use Forms, Wedding Request Forms,   Pastoral Search Interview Questions and information on establishing a search committee, Employment Applications, Job Descriptions, Event Planning Checklist Form, IRS Forms and Publications, Employment Laws for all states tht you need to know, and so much more!

Be sure to check our Church Administration Blog at to see if any coupons are availabe!

Click here to read excerpts:

Ministry assistants are vital to the health of the church and churches must be willing to provide ongoing training and knowledge to keep them performing at their peak.


Do you know and understand your role as a ministry assistant?


Do you know how to deal with difficult people without losing your witness?

Do you know what UBIT is and when your church is subject to it?  With souvenir booklets, church coffee houses, and bookstores, you need to know the laws.

Can the board have a valid meeting without the senior pastor?

Do you know your State laws? Many churches have been fined because they have not kept abreast of their local laws.

In 2012 it was reported that 35 billion dollars in church-related fraud was committed by Christians. Does your church have separation of duties?  Don’t think it can’t happen to your church.

Embezzlement has surfaced at the hands of trusted long-time employee to the newly hired. What are your churches internal controls?

Is your church putting members at risk by not providing the proper contribution statements in accordance to IRS guidelines?
In May 2012, IRS acknowledged a couple’s donations of over $25,000 were to their church but because the statement the church provided did not meet IRS guidelines, all the donations were disallowed, causing over $9,000 deficiency and penalties.

Do you allow others to use your church facility? If so, what risks are you assuming?

Is your church in violation of copyright laws? Don’t think this is minor; churches have been sued for hundreds of thousands and have had
to pay.

How long are you required to keep personnel files?

What does the law require of churches in the USA that have foreign guests that minister in their church and are paid honorariums? Effective in 2012, if you don't know, it can cost your church significant in penalties.

Do you know how to establish a fair compensation package for your senior pastor?

If your church was involved in a church dispute, does your church bylaws help or hurt your church?

If your church is incorporated is it subject to State laws?

Is there any benefit in an advance injury waiver?

I'm a Board Member of my church. Am I at risk?

Are you a new secretary? You need this book.

Is your church properly handling benevolences in according to IRS guidelines?

Can your church loan money to the pastor?

Who own the rights to the pastor's sermons?

We stream videos on our website, is there any laws we need to know?

Are you a seasoned administrator? You need this book. We've had administrators of over 20 years to attend our tranings and tell us they have never heard of most of what was being taught.

These questions and many more are addressed in this book to assist you in ensuring your church is in compliance with Federal and State
laws. It also covers the aesthetics of running a church office.

This one of the manuals used for the online certification classes: church administrator / church secretary / human resource / certificate of training for board members.


Chapter One


Church Administration is Ministry 

The Need for Training        

The Senior Pastor and Church Administration     

Church Must Change Its View of Ministry Assistants       

Understanding Roles and Responsibilities 

Called or Drafted?    

Overview of Roles     

Church Receptionist

Church Secretary      

Church Office Manager       

Pastor’s Assistant and Church Administrative Assistant    

Church Administrator        

Church Business Manager / Financial Manager     

Sample Job Descriptions      

Being an Armorbearer / Adjutant to Your Pastor  

What is Ministry?     

Your Focus Must Be Ministry         

Characteristics of a Good Armorbearer / Adjutant           

Rules and Tips of Church Administration 

Chapter Two


What is the Church Office? 

Your Church Office is Indicative of the Type of Church You

Ministry of Excellence Church        

Last-Minute Church

Task-Master Church

Other Types of Churches    

Basic Office Procedures       

Office Etiquette        




Excellence In Print Communication           

The Church Bulletin

Written Communications    

Basic Rules in Writing          

Records Management           

Lifecycle of Records 

Office Security          

Appearances Do Matter       

A Standard of Excellence     

Maintaining a Godly Atmosphere   

Deal With the Little Foxes   

No Place for Gossip 

Integrity and Loyalty           

Pressing Your Way  

I Can Do All Things Through Christ Who Strengthens Me       

More Tips for Ministry Assistants   

Dealing With Difficult People         

Types of Difficult People     

How to Deal With Difficult People

How Do Leaders Deal with a Difficult Person?     

Setting Up a New Church   


Bank Account           

Are You Starting In Your Home— What Are the Zoning Laws?

Be Aware of Noise Ordinances in Your Area         

Are Churches Automatically Tax Exempt?

Is it Mandatory for Churches File Under 501(c)(3)           

What Do You Need to Apply?       

To Incorporate or Not        

Constitution and Bylaws      

Who Needs to Know the Constitution and Bylaws          

Getting Started – The Preamble      

Church Constitution

Overview of Bylaws (including headquarter info you should know)        

Church Property – Who Owns It? 

Structuring Your Bylaws?    

Pastor’s Successor    

Church Governing Boards  

Board Responsibilities          


Human Resource Management       

Working Well with Staff      

Leadership Responsibilities 

Staff and Department Leaders Responsibilities      

Church Volunteers   

Rules of Having Effective Church Volunteers       

Church Management Software        

Financial Accountability      

Basic Church Budgets          

Types of Budgets      

Accountable vs Non-accountable Reimbursement Plans  

Guidance for Developing Accountable Expense Plan       

Important Dates to Remember        

Section 2102 of the Small Business Jobs Act of 2010         

Minister Compensation Package     

Determining Compensation

Basic Laws Pertaining to Pastors’ Compensation  

Dual Status Employee          

Minister Taxable Wages       


Love Offerings          

Who Is Eligible for Special Treatment as a Minister?       

Housing Allowance  

How Much Can Be Designated as Housing Allowance?   

What Happens If the Projection is Less Than the Actual?           

How to Establish a Housing Allowance     

How Much Housing Allowance Can Be Excluded?          

Excess Benefits / Intermediate Sanctions    

Internal Controls      

What Can Happen When Internal Controls Are Lacking?          

Internal Control Questions to Ask 

Good Internal Controls Require     

Unrelated Business Income Tax      


What Are Considered 
Tax Deductible Contributions?   

Frequently Asked Questions about Contributions           

End of the Year Checklist    

Ways Members Can Give Donations         

What Are Tax-Deductible Contributions?

Designated Contributions   

Bulk Mail for Contribution Statements      

Churches and Politics          

Church Loses Its Tax-Exempt Status         

IRS Guidance for Political Activities Churches      

Candidate Appearances        

IRS Guidelines for Nonprofit Websites and Politics        

Copyright Laws        

State, City, and County Laws          

Yard Sales      

Property Taxes         

Sales Taxes    

Collecting Sales Tax 

Taxes and Church Auctions

Fundraising and Food Handling Laws       

Chapter Three


Form I-9        

Exceptions to Form I-9        


New Hire Reporting Laws   

Federal Unemployment Tax Act (FUTA)  

Fair Labor Standards Act (FLSA) Minimum Wage Poster          

Minimum Wage        

Changes in the Federal and State Minimum Wage

Employment Laws   

State Payday Requirements 

Churches and Overtime Pay

States’ Labor Offices and Contact Information     

Minimum Wage in Canada  

Chapter Four


Benevolence Policies 

Contribution Guidelines      

Disbursement Guidelines     

Purpose of the Personnel Manual   

Chapter Five


Identify the Risks      

How Safe Is Your Church? 

Board Members’ Liability    

Negligent Hiring      

Negligent Retention or Negligent Supervision      



Accidental Fires        

Fire Extinguishers     

Chapter Six


Sample Assessment Questions         

Licensing Regulations          

Chapter Seven


Meeting Fundamentals        

Form a Team

Purpose, Date, Time

What is Your Budget?          

Choosing the Venue

Speakers and Honorariums 


Event Planning Checklist     

Meeting Space Setup




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